If you don't prepare for your upcoming relocation, the financial health of your company could be at stake.
"If so many of the managers placed in charge of moves have no experience in these areas, how can they know exactly what to expect?" The plethora of details needing attention, stresses not only the mental acuity of these managers, it also saps their physical energy. The learning process is basically trial and error and, hopefully, learning from past mistakes. Mistakes that will cost hard dollars in addition to lost production time.
Discussed here will be the most repeated mistakes noticed by relocated companies. Then some solutions will be revealed. Is this the be all, end all list? No. This is only meant to help you get through the worst of the experience without wasting too much time, money, or effort.
The list of mistakes includes - Inadequate Budgeting, Starting Late, Poor Vendor Selection, Improper Coordination, Insufficient Staffing, and Poor Communication. Probably the most important mistake is "inadequate budgeting". Most companies never establish a firm budget because they don't take the time to include everything related to their move. Some create arbitrary budgets with no relation to reality. If this is the first time you are relocating, and you aren't asking for outside help, you will more than likely forget about whole areas until the last minute.
These services must then be paid with non-budgeted money. A short list of items to think about include:
Utilities, parking, hazard insurance for the move, and maintenance
Employee relocations, new hires, training for new hires, and travel expenses
Improvements, new furniture, telephones, networking, and security systems
Mailroom and copier equipment, new stationery and forms, clean-up and trash hauling
To help with all this, you might contact the following professionals:
Human Resources Consultant
Next is the problem of "starting late". Any move will take several months even after you have approved a site and signed the lease. Try to realize everything that your company is going through and must complete. Your moving vendors will have some of your same scheduling problems. Give them enough time to prepare for your work. You will not be their only client. Rushed vendors make mistakes. Prepare early instead of expecting miracles.
Your move time is directly related to the size of your company. Think about all the issues involved and how each relates to the other. No hard and fast rules exist explaining when you should begin or the time needed, so by starting early you save a lot of grief. Complete listings of significant procedures to follow are being provided by clicking on the link below to help make your relocation as efficient as possible. Please take notice there is an order to these items.